2005 Summer Policy Council Meeting
July 17th at the Seaport Hotel in Boston
Draft Agenda

(Additions and corrections to Jack Pugh, David Packer and Graham Winch please.)

  1. Opening: Graham Winch
    1. Welcome, introductions and recording of attendance
    2. Announce new format of Policy Council Meeting
      1. Policy Council Members to sit at table (designation on badge)
      2. Meeting to be open for Reports, Announcements and Straightforward Action Items; Policy Council Members only for not straightforward voting; then open recap of decision
  2. Agenda Overview and Call for Additions: Graham Winch
    1. Overview
      1. Reports, Announcements and Straightforward Action Items
      2. Call for Additions
  3. Reports, Announcements and Straightforward Action Items
    1. Approvals and Interim Votes: Graham Winch
      1. Approve minutes of the Winter Policy Council Meeting
      2. Recap any e-decisions for the record
        1. (Business SIG – voted on and approved
        2. Russian Chapter
        3. Pakistan Chapter
    2. Report of the Vice President – Publications: Deborah Andersen
      1. Report of the Publisher of the System Dynamics Review: Graham Russel
      2. Report by the Webmaster: Jack Pugh
      3. Report of the Editor of the System Dynamics Review: Brian Dangerfield
        1. (50th anniversary issue
        2. Plan to digitize the issues of the SDR from before Wiley took it over. Wiley will be asking is for permission to do this.
        3. List of all articles and titles for the all past issues is now on the web.
      4. Report on the Newsletters 2004/2005: Graham Winch verbal
    3. Administrative Committee Report: Peter Milling
      1. Summary of actions/discussions
        1. (Compensation Report
        2. Status of new space $40,000
        3. Investment Policy
        4. 2006 Contract with the University
        5. Timing of creating the Society budget (September rather than July)
        6. IFR (University) Accounting
    4. Report of the Executive Director: Roberta Spencer
      1. Summary, full report available
        1. (System Dynamics Society, Inc (from the Systems Dynamics Society, Inc.) is now accomplished after all these years!
        2. Dropout rate
    5. Report of the Vice President – Finance: David Andersen
      1. Proposed Budget System Dynamics Society 2006
      2. Proposed Budget System Dynamics Society 2006 Shown by Cost Center
      3. Audited Accountant’s Report for 2004
      4. Budget Comparison, First Six Months 2005
      5. Profit and Loss Comparison, First Six Months 2005
      6. Profit and Loss by Cost Centers, First Six Months 2005
    6.  Report of the Vice President – Meetings: Jim Lyneis
      1. Update on 2005
        1. (Free scholarships offered from Oxford are being used
      2. 2006, and 2007
      3. 2008, and 2009
      4. Future conferences
    7. Report of the Vice President - Member and Chapter Activities: Ginny Wiley
      1. Overview of active Chapters and Special Interest Groups
      2. New Chapters – Russia, Pakistan
      3. Chapter reports including total membership
        1. Reports from Chapters:
        2. Summary report to include total membership of Chapter
        3. Reiterate Policy concerning Chapters (Policy 8)
      4. Special Interest Group reports
        1. (Reports from SIG’s
          • Education
          • Environmental Dynamics
          • Health Policy
          • Security
          • Business
        2. Potential Strategy SIG (Kim Warren)
        3. Potential Interest in Urban & Rural Development, Housing issues SIG (Martijn Eskanaski)
        4. Potential Interest in Military SIG (Bjorn Bakken)
      5. SIG template proposal similar to the chapter proposal
      6. Clarification of role and operations of SIGs
      7. Resources to support Chapters.
    8. Report of the VP At Large: Bob Cavana
      1. Complimentary membership partnering with Wiley.
    9. Committee and other reports
      1. Nominating Committee: Graham Winch
        1. (Appointments to the committee
      2. Diversity Subcommittee: Deborah Campbell and Peter Hovmand
      3. Dana Meadows Award Endowment Fund Campaign: John Sterman and Roberta Spencer
        1. (Status Report and List of Donors
      4. Conference Scholarship Committee: Bob Eberlein
        1. (The year 2005 is the first time that we will be offering conference scholarships.
      5. New Research Session Committee
      6. Awards Committee: John Morecroft
        1. (The Business Applications Award - Due to be announced in 2006 with the intention of awarding it first in 2007.
        2. K-12 Award?
        3. Formalize process for deciding special awards (Authorize Nomination Committee to consider and recommend individuals for receipt of special awards like the life-time service, exceptional contribution type)
      7. Web Committee: Bob Eberlein
  4. Pressing Issues
    1. 2007 conference site selection
    2. Revision of 2005 budget, charged by Administrative Committee
    3. Report on structure and roles of VPs and assistance/support for VPs:  Graham Winch
  5. Important Issues
    1. Investigating a professional development conference: Jim Thompson
    2. Alternative membership formats for K-12: Hazhir Rahmandad / Jeroen Stueben
    3. Program Guidelines, Integrate Conference Site and Program Guidelines – deferred until after the Boston Conference, to 2006 Winter PC Meeting
    4. Conference Program Format Policy
  6. Discussion and Development Ideas
    1. Status on progress: Electronic Voting Bob Eberlein
    2. Opening / developing relationships with other Societies: UK OR Society – Economic Dynamics Chapters. Having Chapters and SIGs share ideas about what works to do outreach to other organizations/societies
    3. Effort to Create an Industry Standard for System Dynamics Software and a Common Model Exchange Format (28FEB96)
    4. Future of the Field Model by Mike Radzicki to be included on the website.
    5. E-voting on submission system - Bob Eberlein
    6. Timing of conference
    7. Redesign of web page, list of things a new user might find helpful
    8. Single stream with training workshops
    9. Open sourcing
  7. Other Items
    1. Any other issues emerging following the Presidents’ Meeting
    2. Volunteers
  8. Adjournment
Last edited by JP on 7/15/05