Policy Council Meeting March 3, 2003 at MIT  Agenda

1. Opening; Recognition of the call for the meeting
2. Recognition of the Minutes from the Palermo PC Meeting
3. Reports (Note: These reports will contain items for discussions, but the discussion items will be addressed subsequently)
   1. Executive Director Roberta Spencer
   2. Vice President Finance David Andersen - represented by Roberta Spencer
      • Winter Report
      • P & L -- 5 Years
      • P & L Comparison with Previous Year
      • P & L by Cost Center
      • Budget Comparison
      • Balance Sheet Comparison with Previous Year
   3. Vice President Publications John Morecroft - represented by Bob Eberlein
   4. Executive Editor SDR Brian Dangerfield
   5. Vice President Meetings Jim Lyneis; on SD2002 (Bob Eberlein), on SD2003 (Roberta Spencer/Allen Boorstein), on SD2004, SD2005, SD2006 and beyond (Jim Lyneis)
      • Conference P & L Comparison
      • Participant Cost Comparison for 2005
   6. Vice President of Chapters Ginny Wiley and Nan Lux
   7. Bob Eberlein on Voting Procedures on the WEB
   8. Roberta Spencer on Conference and Officer's Insurance
   9. Awards Committee John Morecroft
   10. Curriculum Committee.
   11. Roberta Spencer on Electronic Version of Newsletter
   12. Pål I. Davidsen on Current and Elected Presidents' Meeting
   13. Jim Hines on the Slate of 2004 officers.
   14. Webmaster's report by Jack Pugh
4. Need for a WEB Committee on SD2003 PC Meeting.
   1. Orientation by Pål I. Davidsen
      1.  Potential committee members that will be asked; Bob Eberlein (Chair), Jack Pugh (WEB Master), Vedat Diker (Web Developer), John Morecroft, Anastassios Perdicoulis, Jac Vennix, Michael Kennedy, Brian Dangerfield) (addl. suggestions are welcome).
      2. Mandate will be proposed and include items such as:
         • SDS Web Presence
         • Model Repository (hook-up with Journal).
         • Wiley
         • Special Interest Groups / Chapters
         • Discussion list
         • Curriculum availability by way of the WEB
         • The use of our LOGO by others and references to our SDS web page. .
   2. Discussion
5. The System Dynamics Finances
   1. Introductions by Roberta Spencer and Pål I. Davidsen
      1. Actual Trends
      2. Account Ending Balances
      3. Conference Trends
   2. Report on committee work by David Peterson on the SDS Financial Sustainability
   3. Report by Jim Hines on the Structure of Finances of the SDS
   4. Proposal on Commercial Game Development  by Pål I. Davidsen
   5. Capital Campaign by Roberta Spencer
   6. Discussion
   7. Formal Proposals & Voting
6. SD 2005
   1. Introductions by Jim Lyneis
   2. Discussion
   3. Formal Proposals & Voting
7. Perspectives on conferences beyond 2006 based on web discussion
   1. Introductions by Jim Lyneis and Pål I. Davidsen
   2. Selection Procedure for the Program Chair
   3. Discussion
   4. Formal Proposals & Voting
8. Financial and Electronic Relationship between SDS and Wiley
   1. Report on committee work by Jack Pugh. Addl. committee members; Ginny Wiley, George Richardson, David Andersen, Jen Rowe, and Jay Forrester.
   2. Discussion
   3. Formal Proposals & Voting
9. Chapter Recruitment
   1. Report by Nan Lux on its history, on plans and possible recommendations
   2. Discussion
   3. Formal Proposals & Voting
10. The Mandates of the VPs of the SDS
    1. Report on the committee work by Ginny Wiley. Additional committee members: David Andersen, Peter Milling, Bob Eberlein, and Dave Packer
    2. Discussion
    3. Formal Proposals & Voting
11. Award proposals
    1. Award sponsored by Alvaro Briceno introduction by Bob Eberlein, - representing Chair of Awards Committee, John Morecroft.
    2. Discussion
    3. Formal Proposals & Voting
    4. System Dynamics Applications Award, introduction by Alan Graham.
    5. Discussion
    6. Formal Proposals & Voting
12. Establishment of Committee to award Free Copies of SDR sponsored by Wiley
    1. Introduction by Bob Eberlein, including presentation of proposal from Bob Cavana.
    2. Discussion
    3. Formal Proposals & Voting
13. Membership
    1. Introduction by Roberta Spencer on:
       • retention analysis;
       • on-line directory use;
       • members with/without email addresses
       • towards more diversity in our membership;
       • more benefits (like discounts - more services and events (like webcasts)
    2. Discussion
    3. Formal Proposals & Voting
14. Participation in ED SIG
    1. Introduction by Anastassios Perdicoulis
    2. Discussion
    3. Formal Proposals & Voting
15. Policy Council Participation
    1. Introduction by Dave Packer
    2. Discussion
    3. Formal Proposals & Voting
16. Other Reports
17. Announcements
    • Please forward any nominations for the JWF award to John Morecorft.