POLICY 1. PRINCIPAL OFFICE
The Society operates in accordance with a charter issued by the Commonwealth of Massachusetts. Accordingly, the Secretary shall be a resident of the Commonwealth of Massachusetts unless a resident agent has been appointed by and is serving at the pleasure of the Council. The principal business office will initially be at the System Dynamics Group, Room E40-294, Massachusetts Institute of Technology, Cambridge, Massachusetts, 02139, USA until moved by direction of a majority of Council members.
POLICY 2. DEFINITIONS
Section 1. Individual Members. Throughout these Policies, the term "individual members" shall refer to members and student members.
Section 2. Notices. A requirement for publication of a notice shall be deemed to be satisfied if said notice appears in a publication of the Society mailed to all members or by a direct mailing to all members.
Section 3. Fiscal Year. The fiscal year of the Society runs from January 1 through December 31.
POLICY 3. DUES AND PRIVILEGES
Section 1. Members. Each member shall pay annual dues as established by the Council. When a journal has been established, and upon payment of such dues, each member shall receive the official journal of the Society, without further charge, for the period covered by such payment. A member also has the privilege of voting in all elections of the Society, standing for election as an officer or as a member of the Council, and nominating members for office or for service as a member of the Council.
Section 2. Student Members. Student members shall pay annual dues as established by the Council. Upon payment of such dues, each student member shall receive the official journal of the Society, without further charge, for the period covered by such payment. Student members may be required to furnish the Secretary with a certification by a faculty member of an accredited educational institution to the effect that they are enrolled as full-time students.
Section 3. Institutional Members. Institutional members shall pay annual dues as established by the Council. Each institutional member shall receive the materials and privileges specified for the institutional members by the Council.
Section 4. When Payable. The term of membership shall coincide with the fiscal year of the Society. If dues remain unpaid for two months, the Secretary shall remove the name of that individual member or institutional member from the membership roles.
POLICY 4. SEVERANCE AND REINSTATEMENT OF MEMBERSHIP
Section 1. Resignation. An individual member may terminate membership at any time by submitting a resignation to the Secretary or by failing to pay dues within two months of the date they fall due.
Section 2. Expulsion. An individual member or officer may be expelled for conduct deemed prejudicial to the Society by a two-thirds majority of the members voting in a mail ballot, provided that such individual member shall have first been served with written notice of the reasons for the proposed expulsion, and shall have been given an opportunity to respond to the Council. Due notice of any formal recommendation for expulsion shall be given by the Council to the members.
POLICY 5. POLICY COUNCIL
Section 1. Authority. The Policy Council shall set policies and issue directives and shall monitor the work of officers and activities under way or planned in the various functional areas. It shall also meet during the Society's annual conference, or early in the fourth quarter of the fiscal year, to review and approve the programs submitted by the President-Elect for the next fiscal year and the budget submitted by the Vice President - Finance for the next fiscal year; shall act on the nominations of the President-Elect for the next fiscal year; and shall act on the nominations of the president-elect for the positions, including those on the various standing committees, for his or her subsequent term of office.
For other than the office of President-Elect, the Council may fill vacancies in its membership by temporary appointment by a majority vote of the members of the Council present at a Council meeting. A member thus appointed shall serve until the next regular annual election process has been completed, as provided in the
Bylaws and Policies of the Society. If the Nominating Committee has not concluded its business at the time a vacancy occurs, it shall also be instructed to submit nominations for that vacant office for a full term normal to that office. A vacancy in the office of President-Elect shall be filled by election, regular or special, by the Society membership.
Section 2. Meetings of the Policy Council. A quorum shall require the presence of at least six members of the Council, including at least two of the officers.
The Council may also transact business by mail, telegram, electronic mail (e-mail) or in combination of these, provided that the President notifies all members of the Council of any proposed resolutions together with a brief statement of any known arguments for and against said resolutions. Thereafter, the votes of each member of the Council may be recorded by mail, e-mail, or by telegram to the Secretary, who shall count the votes, notify all members of the Council of the result, and record the result in the minutes of the Council.
Any officer or member elected to serve on the Council may, with the permission of the President, invite persons to express views or to report findings and opinions to the Council relative to specific agenda items.
Votes by proxy shall not be permitted either in a mail ballot, an e-mail ballot, or in meetings of the Council.
Section 3. Meetings of the Executive Committee. A meeting of the Executive Committee shall require the presence of at least three officers. The President shall convene meetings of the Executive Committee from time to time to interpret and implement
Bylaws and Policies of the Society as well as prepare draft positions for review by the Policy Council. Minutes of the Executive Committee meetings shall be kept by the Secretary and shall be approved at the next regularly scheduled meeting of the Policy Council.
Meetings of the Executive Committee may also be conducted via e-mail.
POLICY 6. OFFICERS AND MEMBERS ELECTED TO SERVE ON THE COUNCIL
Section 1. Duties and Privileges
 | The President shall plan and supervise the affairs of the Society; shall preside at Council meetings and general business meetings of the Society; shall be the Society's chief representative before the public and in its relationships with other persons and organizations; shall appoint members to fill any vacancies in Standing Committees, subject to Council approval. At the conclusion of the term in office, the President shall serve as a member of the Council for one year with the title "Past President."
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| The President-Elect shall, in the temporary absence or incapacity of the President, preside at Council meetings and represent the Society before the public and in the relationships of the Society with other persons or organizations; shall organize the academic program for the Society's annual conference; shall serve as an ex-officio member of the administrative committee; shall prepare for the Council a program of Society activities for the ensuing year and present this to the Council at either the Society's annual conference or early in the fourth quarter of the fiscal year; and shall appoint, at either the Society's annual conference or early in the fourth quarter of the fiscal year, with Council approval, members to chair and to fill vacancies in all standing committees except the Nominating Committee, to become effective when the President-Elect advances to President. at the close of his or her term in office, the President-Elect shall automatically become the President. The President-Elect's succession to the office of President shall not be affected by having assumed and performed the duties of President during any portion of the term as President-Elect.
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| Vice Presidents. Each Vice President shall plan, administer and monitor the affairs of the Society in designated areas under the general supervision of the President; shall assist and counsel the President with respect to the discharge of presidential duties; and shall make reports and recommendations to the Council on matters pertaining to their assigned areas.
 | Vice President At Large shall supervise liaisons with other organizations, including investigation, development, recommendation and supervision of joint projects, contests and prizes; shall be concerned with factors affecting the long-term growth and development of the Society and recommend new activities, programs, subject matter, arrangements, procedures, and relationships with other groups which might further the objectives of the Society; shall recommend the deletion of activities, programs, arrangements, procedures or relationships which no longer appear best suited to the objectives of the Society; shall encourage system dynamics research projects, research centers, organizations, and in-house groups, university programs, and other public and private system dynamics research and educational activities, and recommend and supervise programs assisting these groups and activities; and shall coordinate with other Vice Presidents on projects affecting their designated functional areas.
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Vice President - Chapter Activities shall support the creation and effective operations of Chapters, including liaising with groups of members considering forming new Chapters, reviewing the details of new applications and, as appropriate, bringing proposals to PC. The role includes liaising with Chapter chairs and committees to support their activities. The role also requires monitoring of Chapter operations, ensuring each Chapter membership maintains the required complement of Society members in good standing and that routine reports on continuing activities be made available to PC as specified by Society policy.
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Vice President - E-Presence shall liaise with other officers and members to ensure that Society activities that are transacted electronically are suitably designed to serve all stakeholders’ needs and that systems operate effectively. The VP E-Presence will oversee the construction and maintenance of web activities. Occasionally there might be a need for the Society to commission professional support and the VP will oversee this relationship.
| | Vice President - Finance shall, in consultation with the Administrative Committee, prepare and present to the Council at its annual conference or early in the fourth quarter of the fiscal year, a proposed budget for the next fiscal year; shall be responsible for assessing the financial implications of proposed programs, activities, projects, policies, and office practices in light of the financial resources of the Society; shall forecast trends in revenue and cost; shall monitor the accounting and financial practices followed by the business office, the editorial offices, and the chapters of the Society; shall monitor all Society contracts and the operations of the business office; shall be authorized to cosign checks and withdrawal slips for the Society; shall assist the Vice Presidents in preparing the financial implications of their planned programs; and shall serve as an ex-officio member of the Administrative Committee.
| | Vice President - Meetings shall be responsible for the planning and conduct of the meetings of the general membership of the Society organized on an international or a national basis; shall make recommendations to the Council regarding dates, sites, and general chairmen for such meetings; shall assess and make recommendations to the Council regarding policies and practices concerning meetings; shall review and update the best practices in a Manual For Meetings; and shall coordinate with the Vice President - Member & Chapter Activities with respect to meetings of chapters.
| | Vice President - Member Services shall monitor, review services and bring forward new initiatives to ensure that the Society provides the most appropriate and highest quality of service to its members. This includes, but is not limited to, inclusion of the journal and other benefits within the membership fee, support for job seekers and SD job advertisers, and services for corporate members. This will also extend to issues relating to the recruitment and retention of individual and corporate members (including such aspects as participation by under-represented groups), scholarship management and cross fertilization with other societies. This role will also oversee the development of SIGs; SIGs are relatively informal groupings of members with minimal policy requirements which enhance the opportunity of members to interact with others with overlapping interests, this complements other aspects of member services.
| | Vice President - Publications shall be responsible for all matters pertaining to the publication of the Society journal and to the content and presentation of the Society's web site; shall ensure that the Council's publications policies are reflected in the various journals, bulletins, web postings and other publications of the Society and of its Chapters; shall represent the Society in all contractual negotiations with editorial offices and printers; shall oversee the work of all Editors-in-Chief and the Society Webmaster; shall coordinate the activities of the Editors-in-Chief and Society Webmaster; shall arrange for the handling of distribution, promotion, advertising and subscriptions; and shall serve as an ex-officio member of the Publications Committee.
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| The Secretary shall keep a record of all proceedings, actions and meetings of the Society and of the Council, recording the votes and minutes; shall give due notice of all meetings of members and of the Council; shall have the general supervision of arrangements for meetings of the Council and for general business meetings of the Society; shall ensure that there is a current list of all individual members of the Society maintained at its business office; shall have custody of the Society's
Articles of Organization, Bylaws, Policies of the Council and all amendments thereto; and shall keep such other records and perform such other duties normally assigned to an organization secretary as well as those specified in the
Bylaws and Policies.
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| Members Elected to Serve on the Council shall participate in Council meetings and undertake special assignments form the President.
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| Associate VP’s shall provide assistance and support to present VPs, and to engage other Society members in the process of administering the Society to support succession by encouraging them to consider expressing interest in VP roles as they become vacant, and to provide experience in what they entail. Associate VP’s are not officers and cannot vote.
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Section 2. Precedence. In the absence of the President and the President-Elect, the order of precedence among remaining officers shall be Vice President - Finance, Publications, Members, Chapter Activities, At Large, Meetings, and the Secretary.
Section 3. Tenure. The President, President-Elect and Past President shall serve for one year. Vice Presidents and Council Members shall serve for three years, but their terms shall be staggered so as to assure continuity with respect to Council affairs. The Secretary shall serve for two years. The term of office for all Council Members shall begin at the start of the fiscal year.
POLICY 7. NOMINATIONS AND ELECTIONS
Section 1. Frequency. There shall be an annual election to fill the office of President-Elect. In addition, vacancies in the offices of Secretary, Vice President, or members elected to serve on the Council will filled at the same time.
Section 2. Composition of the Nominating Committee. Composition of the Nominating Committee. The size of the Nominating Committee shall be 6 members, and its term shall run between Summer Policy Council Meetings. Three members shall be the Past President (Chair), the President, and the President-Elect at the time of the Summer Policy Council Meeting; the other three members shall be appointed for staggered 3-year terms. The President shall submit to the Policy Council for approval the name(s) of candidates to fill the open position(s) for the upcoming year.
Section 3. Nominating Procedures. The Council shall notify the Nominating Committee of the offices and the positions on the council to be filled in the pending election. The Council shall also instruct the Nominating Committee as to the number of members to be elected to serve on the Council for the ensuing three years. The Council will also notify the Nominating Committee of any subsequent vacancies that may arise while the Nominating Committee is still conducting its business. The Committee shall submit a single nomination for each position to be filled in the pending election. The Nominating Committee shall strive to ensure diversity on the Policy Council in terms of geographic representation, sex, and other factors deemed representative of the Society at large.
The President shall publish all nominations made by the Nominating Committee in a letter to members mailed during the first quarter of the fiscal year.
Members may submit other nominations for these offices and positions, provided that 1) each such nomination is accompanied by a petition signed by twenty-five members in good standing or ten percent of the total membership, whichever is less, 2) each nominee is a member in good standing, 3) written evidence is submitted to the effect that each nominee has agreed to stand for election, and 4) such nominations reach the Secretary within five weeks after publication of nominations received from the Nominating Committee.
Section 4. Balloting. If no nominations are received by the Policy Council from the membership at large, the slate of candidates submitted by the Nominating Committee and approved by the Council will be deemed elected. If the Council has received any nominations from the membership at large, the Society business office will mail to all members a ballot, plus a brief biographical sketch of each nominee, during the second quarter of the fiscal year. To be counted, ballots must reach the Society business office on or before June 30th. The Secretary will arrange to count the ballots after the close of the elections. A plurality is sufficient to elect.
Section 5. Publication of Election Results. The Secretary shall immediately announce the results of each election to the Council and to the nominees and shall subsequently publish the names of the new officers and members elected to serve on the Council in a publication sent to all System Dynamics Society members.
Section 1. Purpose. Chapters of the Society are intended to further the dissemination and encourage the advancement of system dynamics. Chapters can do this by undertaking activities that are specific to the interests or convenience of a subset of all practitioners and researchers in system dynamics. A subset of all practitioners might be delineated on the basis of location (regional or national), language, culture, application area, research interest or software use.
Individuals and groups wishing to undertake activities deemed to be of general interest will be asked to do so as official activities of the Society.
Section 2. Chapter Representation. Each Chapter of the Society will have an individual non-voting representative on the Council. That representative will be invited to all meetings and receive all minutes of the Council except under extraordinary circumstances. The mandate of the representative is to assure that the interest of his or her Chapter are made known, and to report back on the activities of the Council.
Section 3. Activities and Publication. The Chapter can represent itself as a Chapter of the System Dynamics Society, Inc. in its activities and publications. All activities of the Chapter must be in keeping with the special interest of the Chapter and must not by focus, location or timing, interfere with the general activities of the Society.
If a Chapter is considering anything that might be deemed to interfere with the activities or interests of the Society, the Chapter must inform the Society of its intent before finalizing its plans.
The Chapter may engage in other activities to advance their purposes, so long as these activities are consistent with the provisions of the
Bylaws and Policies of the Society and with the dignity of a professional association and the nonprofit status of the Society.
Section 4. Chapter Membership. Chapter membership is not restricted to members of the Society. However, in order to remain a Chapter in good standing, at least ten (10) members of the Chapter must also be members in good standing of the Society. The individual designated as a representative on the Council must be a member in good standing of the Society.
Once a Chapter has been recognized, its name will be included in the annual membership billing of the Society. Members will be asked to indicate any Chapter affiliations they might have. This list will be cross checked with the list of members supplied by the Chapter.
If, during the first quarter of any fiscal year, the number of Society members who have designated themselves as Chapter members falls below ten, the Chapter's Society representative will be informed of the discrepancy. If the Chapter does not respond within sixty (60) days with a petition containing ten signatures of members in good standing of the Society, the Chapter will be automatically disenfranchised.
Section 5. Chapter Constitution. A Chapter must have a constitution outlining its areas of interest and its principles of organization. This constitution should be consistent with the draft constitution included in Exhibit A. Changes to Chapter constitutions must be reported to the Society and approved by the Policy Council.
Should there be any discrepancy between the proposed constitution of the Chapter and the
Articles of Organization, Bylaws, Policies or procedures of the Society, the members proposing the Chapter will be notified and asked to revise their constitution.
On acceptance, a copy of the Chapter constitution will be kept on record at the principal offices of the Society.
Section 6. Initial Recognition. A Chapter will be recognized when it has presented its constitution (Section 5), a petition signed by at least ten (10) Society members (Section 4), a list of its officers and a named representative (Section 2) to the Council. On reviewing these items, the Council will then choose whether or not to recognize the Chapter.
If the Council does not recognize the Chapter it will inform the Chapter petitioners in writing of its decision, and the reasons for the decision. The Chapter petitioners have the option to revise and resubmit their petition.
Section 7. Annual Review. In addition to maintaining its membership, each Chapter will submit an
annual report to the Council. The annual report will contain a list of active members, officers and recent activities. The report will be submitted in writing to the principal offices of the Society at least two weeks before the beginning of the annual conference. The Chapter will be informed in writing if there are any issues arising regarding its activities or membership.
Section 8. Limitation of Liability. Neither the Society nor the Council, by granting a charter to any Chapter, assumes any liability or responsibility for any obligations of any kind incurred by any Chapter.
Constitution of the [Blank] Chapter of the System Dynamics Society, Inc. (the Chapter) a Chapter of the System Dynamics Society, Inc. (the Society).
1. The Chapter shall be known by the name:
The [Blank] Chapter of the System Dynamics Society, Inc.
2. The objectives of the Chapter shall be:
| To identify, extend and unify knowledge contributing to the understanding of feedback systems.
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| To promote the development of the field of System Dynamics and the free interchange of learning and research in all related fields.
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| To encourage and develop educational programs in the behavior of systems.
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To accomplish these objectives the [Blank] Chapter proposes to conduct chapter meetings and to publish books, a journal and other materials.
3. Membership
All members of the [Blank] Chapter must also be members of the System Dynamics Society, Inc. Any member in good standing of the System Dynamics Society, Inc. living or working in [Blank] may join the Chapter.
4. The Policy Council
The [Blank] Chapter shall be governed by a Policy Council. The Policy Council shall consist of a President, one or more Vice Presidents, a Secretary and a Society liaison. All members of the Policy Council shall be members of the Chapter.
5. Meetings
The [Blank] Chapter shall hold a meeting at least annually. Such a meeting may be held during, with, but not interfering with, the international conference of the System Dynamics Society. Business and election of officers will be dealt with in this meeting.
6. Elections
The Policy Council shall be elected by a majority vote of the [Blank] Chapter membership. All members in good standing shall be allowed to vote. The elections shall be held at Chapter meetings at fixed intervals in accordance with the terms of the Policy Council.
7. Publications
The [Blank] Chapter may choose to publish a journal, newsletter and books. Such publications will:
| not represent themselves as publications of the System Dynamics Society, Inc.
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| be related to the particular interests of the [Blank] Chapter.
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8. Conferences
The [Blank] Chapter may choose to hold conferences as long as those conferences:
| do not present themselves to be conferences of the System Dynamics Society, Inc.
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| do not interfere with the annual conference of the System Dynamics Society, Inc.
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| have at least one month between them and the annual conference of the System Dynamics Society, Inc.
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The expenses and profits from any [Blank] Chapter Conferences are the responsibility of the [Blank] Chapter.
9. Dues
The [Blank] Chapter shall charge dues in an amount and currency of its choice. Payment of chapter dues shall be made directly to the [Blank] Chapter.
Payment of Society dues shall be made directly to the Society. The Society will not collect any dues on behalf of the Chapter, nor will the dues it charges depend on membership in the Chapter.
10. Chapter Society Interaction
| The [Blank] Chapter's Society Liaison shall be listed in the official Society letterhead.
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| The Society Policy Council will review annually a report of activities, finances and membership submitted by the [Blank] Chapter. The report will include the names of all officers for the [Blank] Chapter. Attached to the report will be copies of all publications of the [Blank] Chapter, as well as a complete membership listing.
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| The [Blank] Chapter-Society Liaison shall be informed of, and invited to, all meetings of the Society Policy Council except under extraordinary circumstances. The [Blank] Chapter-Society Liaison shall receive minutes from all meetings of the Society Policy Council.
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| The Society will, upon request and up to twice per year, provide the [Blank] Chapter with a list of its members.
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POLICY 9. COMMITTEES
Section 1. Standing Committees. The Standing Committees of the Society
shall be: Nominating, Administrative, Organization And Bylaws,
Publications, Awards, and Strategy.
Section 2. Authority, Tenure, and Membership. With the exception of the Nominating Committee, Standing Committees shall have at least three members, each of whom serves a three-year term, and the terms of the members shall be staggered to provide continuity. The Nominating Committee shall have six members, serving as stated elsewhere in these Policies. The Vice Presidents - Finance and Publications shall serve as ex-officio members on the Finance and Publications and Development Committees.
With the approval of the Council, the President shall appoint the chairs of the Standing Committees other than the Nominating Committee, and shall also appoint members to fill vacancies in all Standing Committees. The composition of Standing Committees shall be published annually.
Since the scope of committees may overlap, it is the intention of these Policies that the committee chairs communicate and cooperate with one another to the best interests of the Society. The President shall oversee the activities of all Standing Committees and decide on matters in dispute between committee chairs.
The Standing Committees and all other committees created by the Council shall make recommendations to the Council.
Section 3. Duties of Standing Committees.
The Nominating Committee shall nominate members for offices and positions which the Council determines shall be filled by an election. It shall maintain a file of members who are qualified to hold offices in the Society.
The ADMINISTRATIVE Committee shall assist the President and Vice President - Finance in monitoring the financial affairs of the Society. It shall assess the long- and short-term financial effects of various programs launched by the Society and its Chapters as well as alternate methods for measuring, reporting and monitoring costs. It shall make recommendations as to sources of revenue. It shall maintain close relationships with financial officers of other professional groups so as to ensure that the Society is aware of the best financial practices. It shall make periodic audits of the business office.
The Organization and Bylaws Committee shall observe the management of the Society form the point of view of compliance with the Bylaws and Policies of the Society. It shall study all proposals for changes in the regulations, and shall make recommendations as appropriate. It shall make recommendations to the Council concerning the organization and objectives of the Society. It shall examine all chapter Bylaws, and changes thereto, for conformity with the Bylaws and Policies of the Society.
The Publications Committee shall assess the quality, timeliness, distinctiveness and coverage of publications of the Society and its Chapters, AND OF ITS WEB SITE, with respect to the objectives of the Society and its editorial policies. It shall review the policies and practices of the editors AND WEBMASTER and policies prescribed by the Vice President - Publications. It shall recommend to the Council ways of effecting improvements in THE publications of the Society AND ITS WEB SITE. Its shall annually submit to the Council, via the Vice President - Publications, a written report on all publications sent to the members or sold to the general public during the previous twelve months.
The Awards Committee shall, with the approval of the Policy Council, establish awards, define the procedures to be followed in making those awards, and appoint the committees responsible for administering the awards. The awards may be in recognition of outstanding work in system dynamics or may take the form of scholarships to promote access to conferences and other activities related to system dynamics.
Section 4. Duties of Ad Hoc Committees. The duties of Ad Hoc Committees shall be specified by the officer creating the Committees.
POLICY 10. PUBLICATIONS
Section 1. Policy Determination. The Council shall establish publication policies for the Society and its Chapters. The Vice President - Publications shall ensure that these policies are reflected in publications of the Society and those of its Chapters.
Section 2. Official Journal. Each individual member in good standing shall receive the official journal of the Society. Individual members in good standing may also receive other publications as the Council may designate from time to time.
Section 3. Editors-in-Chief. The Vice President - Publications shall nominate and the Council shall appoint an Editor-in-Chief for each publication of the Society. Each Editor-in-chief- shall be responsible for the editorial content of his/her publication. Editors-in-Chief may, with the approval of the Vice President - Publications, appoint assistants to aid them in their work. These assistants shall be designated Editors of their respective publications and shall serve at the pleasure of their respective Editors-in Chief. The Council shall be empowered to fix the terms of the Editors-in-Chief and Editors.
Section 4. Editorial Council. The Policy Council of the Society may establish an Editorial Council consisting of a Council Chair and the various Editors-In-Chief to coordinate the policies and practices of the several publications. The Vice President - Publications shall be an ex-officio member of any such Editorial Council.
Section 5. Web Master. The Vice President - Publications shall nominate and the Council shall appoint a Web Master for the Society. The Web Master shall be responsible for the editorial content of the Society's web site. The Web Master may, with the approval of the Vice President - Publications, appoint assistants to aid him/her with their work. These assistants shall serve at the pleasure of the Web Master. The Council shall be empowered to fix the terms of the Web Master and web assistants.
Section 6. Logistics. The Policy Council shall designate a responsible unit or persons to arrange for the printing and distribution of the publications of the Society, processing subscriptions, promoting the sale of publications and advertising revenues, as well as handling other business matters relating to publications.
Section 7. Publications by Chapters. Chapters may publish bulletins, monographs, proceedings, bibliographies, newsletters, journals, OR WEB SITES pertinent to their prescribed area. The Vice President - Publications will represent the Council in all matters pertaining to a publication by a chapter which is represented as an official publication of the Society. On recommendation of the Vice President - Publications, the Council may suspend any editor or publication of a chapter.
Section 8. Prices. The Council shall be empowered to fix the prices of publications of the Society and subscription rates for journals of the Society. Before publications of Chapters may be offered for sale, the Vice President - Publications must first grant approval.
POLICY 11. PAPERS
No contributed paper shall be accepted for presentation at any meeting of the Society unless the title and abstract of the paper in prescribed form are in the hands of the Program Chairman for that meeting at the closing date stated for that meeting. The Program Chairman will be the President-Elect.
The Program Chairman shall have the authority to determine the maximum time to be permitted for the oral presentation and discussion of each paper.
POLICY 12. AFFILIATIONS
The Society may affiliate with other organizations whose purpose are consistent with Article II of its Bylaws.
The Society may cooperate with other professional societies, institutions or governmental agencies in such ways as are consistent with its Bylaws, Policies and the rules of its Standing Committees. Such cooperation may include a reciprocal reduction in dues.
POLICY 13. EMPLOYEES
The Council may hire one or more employees to conduct the business affairs of the Society or to carry out other activities. The Council may also enter into contracts with organizations competent to service the Society.
POLICY 14. FINANCES
Section 1. Audit. On or before February 1st the President shall appoint a reputable public accountant or audit committee to audit the books and accounts of the Society.
Section 2. Bond. Employees of the Society dealing with financial resources shall give bond, with sufficient surety or sureties, conditioned for the faithful performance of their duties, in such amount as the Council may determine. The cost of such bonds shall be borne by the Society.
Section 3. Withdrawals of Funds on Deposit. The business office shall pay all just demands made upon the Society as approved generally or specifically by the Council or by the President.
POLICY 15. RULES OF ORDER
The rules contained in "Robert's Rules of Order" (revised) shall govern the parliamentary procedure of all meetings of the Society, the Council, Chapters, and committees, in all cases to which they are applicable, and in which they are consistent with the Bylaws and Policies and the rules of the committees of the Society.
Last edited by WR
1/09/13
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