2004 Summer Policy Council Meeting

(July 25^th at Keble College)

Draft Agenda (July 12, 2004)

Additions and corrections to Bob Eberlein (bob@vensim.com)

1) Opening:

a) Introductions and recording of attendance

2) Agenda Overview and call for additions

a) Overview

i) Welcome and overview

ii) Reports, announcements and straightforward action items

(1) Summary’s presented and full reports made available

(2) Restrict questions to clarification

(3) Indicate items that need further discussion

(4) Votes that turn out not to be straightforward will be tabled till later in the meeting

iii) Pressing Issues – need clear action from this meeting

(1) Conference Site Selection

(2) Program Guidelines

(3) 2006 conference Site

iv) Important Issues – critical to the well being of the society

(1) Budget and Activity Support

(2) Conference Program Format Policy

v) Discussion and development items

b) Call for Additions

3) Reports, Announcements and Straightforward Action Items

a) Approvals and Interim Votes: Bob Eberlein

i) Approve minutes of the winter Policy Council Meeting

ii) Recap any e-decisions for the record

(1) Vote to extend Wiley contract

b) Wiley contract outline: Bob Eberlein, Graham Russel

c) Report of the Vice President - Publications: Deborah Andersen

i) Report of the Publisher of the System Dynamics Review: Graham Russel

ii) Report by the Webmaster: Jack Pugh

iii) Report of the Editor of the System Dynamics Review: Brian Dangerfield

iv) Newsletter: Bob Eberlein

d) Administrative Committee Report :Peter Milling

i) Summary of actions/discussion

e) Report of the Executive Director: Roberta Spencer

i) Present summary, provide full report

f) Report of the Vice President - Finance: David Andersen

i) Report by Cost Centers with comparison to previous years and budget

g) Report of the Vice President - Meetings: Jim Lyneis

i) Update on 2003, 2004 and 2005

ii) 2006 Greece, Netherlands, Switzerland (Discussion deferred to Pressing Issues)

iii) 2007 Mexico, New Mexico, Boston

iv) 2008

h) Committee and Other Reports

i) Scanning of SDR – Bob Eberlein

i) Report of the Vice President - Member and Chapter Activities: Ginny Wiley

i) Overview of active Chapters and Special Interest Groups

ii) Chapter Reports including total membership

iii) Special Interest Group Reports

j) Nominating Committee Appointment: Bob Eberlein

k) Membership dues and collection: Bob Eberlein

i) Dues rates

ii) Web renewals

iii) Option not to receive printed review

iv) Policy for editorial board and other free subscriptions

l) Web repository for Models: Bob Eberlein

m) Investigating a professional development conference: Jim Thompson

n) Alternative membership formats for K-12: Hazhir Rahmandad

4) Pressing Issues

a) Conference Site Selection Guidelines: Jim Lyneis

i) To be approved

b) Program Guidelines Draft: Bob Eberlein

i) Tentative adoption

c) 2006 Conference Site: Jim Lyneis

i) To be chosen

5) Important Issues

a) Diversity in Membership: Deborah Campbell

b) Conference Scholarship Committee: Bob Eberlein

c) Complimentary Society Memberships to: Bob Cavana

d) Budgeting - Bob Eberlein

i) Priorities and subsidization balancing

ii) Timing of submittal

6) Discussion and Development Ideas

a) Mandates for VPs

b) Proposal on Electronic Voting: Bob Eberlein

c) Opening relationships with other Societies: Bob Cavana

7) Work to do – looking for volunteers

a) Policy on SD Logo

b) Reseller links or other commissions for activities

c) Editorial presentation format

d) Member services ideas and organization

e) Yellow pages for system dynamics

8) Adjournment