| Part B - Expenses |
|
|
|
|
|
|
|
|
|
Optimistic |
Actual |
Difference |
|
|
|
|
|
|
| Total
Expenses |
|
|
|
495,866 |
451,437 |
44,429 |
|
Impact on Society v
Budget: |
|
|
- |
|
0 |
|
|
|
|
|
|
|
Bank Adjustments/Bad
Debt/Exhange Rate |
|
2,339 |
538 |
1,801 |
|
Brochures (CfP and
Registration) |
|
|
5,378 |
3,275 |
2,103 |
|
Contract with Univ
Salaries-Services w/Overhead |
|
73,356 |
90,125 |
-16,769 |
|
Credit Card Costs |
|
|
15,122 |
8,407 |
6,715 |
|
Chair Related Expenses |
|
|
|
|
|
|
Conference Chair Expenses |
|
|
1,000 |
|
1,000 |
|
Program Chair Expenses |
|
|
1,170 |
88 |
1,082 |
|
Conference Awards (DM) |
|
|
2,500 |
|
2,500 |
|
Conference local/on-site
expenses |
|
|
|
|
|
|
AV Equipment |
|
|
12,506 |
7,850 |
4,656 |
|
Badges, supplies |
|
|
572 |
283 |
289 |
|
Breakfast/lunch/dinner
meetings (PC and Conf Debrief) |
|
367 |
38 |
329 |
|
Copying, Conference
Handouts, etc. |
|
5,500 |
|
5,500 |
|
Exchange Rate |
|
|
- |
|
0 |
|
Local transportation
(venue-hotels) |
|
|
- |
|
0 |
|
Other (onsite labor,
conference phone, etc) |
|
428 |
|
428 |
|
Conference Souvenirs
(bags, pens, pads) |
|
3,616 |
3,532 |
84 |
|
Facilities on location |
|
|
|
|
0 |
|
Conference venue rent |
|
|
- |
|
0 |
|
Exhibitor Extra Meeting
Rooms (Arco) |
|
925 |
0 |
925 |
|
PC Meeting Room on Sunday |
|
|
463 |
453 |
10 |
|
PhD Colloquium plus extra
rooms Saturday night |
|
|
|
0 |
|
Ensuite Room |
|
|
2,211 |
5,412 |
-3,201 |
|
Standard Room |
|
|
8,399 |
2,467 |
5,932 |
|
Bed and Breakfast |
|
|
3,053 |
2,889 |
163 |
|
Pre-post non colloquium (t-f-t) |
|
|
5,349 |
-5,349 |
|
Beds per person ensuite |
|
|
221,075 |
206,519 |
14,556 |
|
Beds per person shared |
|
|
33,596 |
37,009 |
-3,413 |
|
Twin Room Supplement |
|
|
11,566 |
8,878 |
2,688 |
|
Ensuite above 300 (Oriel) |
|
|
33,941 |
4,419 |
29,522 |
|
Day Passes (above 300) |
|
|
20,127 |
32,381 |
-12,254 |
|
Lunch & dinners less
Tues credit |
|
|
|
2,870 |
-2,870 |
|
Offsite Rooms |
|
|
- |
|
0 |
|
Computers & Lost Keys |
|
|
634 |
-634 |
|
|
309,145 |
|
|
335355 |
|
309,300 |
26,055 |
|
Site Insurance |
|
|
2,500 |
|
2,500 |
|
Food |
|
|
|
|
|
|
0 |
|
Banquet (headcount
includes guests) |
|
- |
|
0 |
|
CoffeeTea AM/PM Breaks |
|
|
- |
|
0 |
|
Welcome reception
(include transportation including guests) |
|
8,482 |
8,543 |
-60 |
|
Informal Gathering (include transportation including guests) |
|
139 |
136 |
3 |
|
Participant Lunch |
|
|
- |
|
0 |
|
Mailing/Postage Shipping |
|
|
|
|
|
|
Shipping/Postage Expense |
|
|
2,800 |
|
2,800 |
|
Mailing Non-Postage
Services and supplies |
|
2,253 |
1,370 |
882 |
|
Publications |
|
|
|
|
0 |
|
Printed Proceedings |
|
|
- |
1,055 |
-1,055 |
|
CD ROM Proceedings |
|
|
6,286 |
5,821 |
465 |
|
Social Program (and
transportation including guests) |
|
- |
|
0 |
|
Supplies - Other |
|
|
194 |
63 |
131 |
|
Survey |
|
|
|
1,112 |
|
1,112 |
|
Travel |
|
|
|
|
|
0 |
|
Pre conference,
preplanning travel |
|
|
2,013 |
1,717 |
296 |
|
Event Travel |
|
|
3,014 |
1,135 |
1,879 |
|
Professional Fees/Misc
Help at Peak Time |
|
7,866 |
8,299 |
-433 |
|
VAT contained above in
line item |
|
|
|
|
0 |
|
Items unaccounted for in
average |
|
|
|
|
0 |
| Total
Expenses |
|
|
|
|
451,438 |
|
|
|
|
|
|
|
|
|
|
|
|
|
495,866 |
451,438 |
44,429 |
|
|
|
89,761 |
|
|
|
|
Gross Conference Surplus
$ |
|
|
52,603 |
|
89,761 |
|
|
|
|
|
|
|
|
|
|