Category   Question Comments
General What are the available dates?  [1]
Facilities/Meeting Space Distance from sleeping rooms to meeting space
Facilities/Meeting Space Adequacy of elevators/stairs
Facilities/Meeting Space Flow of space (convenient and easy or separated)
Facilities/Meeting Space In meeting rooms, what type of chairs (Ergronomic)
Facilities/Meeting Space What is provided by hotel in meeting rooms (flip chart, white boards, water, etc)
Facilities/Meeting Space Bathrooms - locations to meeting spaces, large enough, specifically women's rooms.
Facilities/Meeting Space Adequate exhibit area  [2]
Facilities/Meeting Space Exhibitors' tables and chairs supplied at no cost
Facilities/Meeting Space What services can be provided to exhibitors including AV, Internet, rental of equipment, etc.
Facilities/Meeting Space Maximum seating in plenary room, theater style  [3]
Facilities/Meeting Space Maximum banquet style for conference banquet  [4]
Facilities/Meeting Space Adequate poster area to hold 20 poster boards
Facilities/Meeting Space Adequate Registration Table area
Facilities/Meeting Space Rooms available at 7 AM each day
Facilities/Meeting Space Flexible end of the day times for rooms
Facilities/Meeting Space Auxilary seating and small gathering spaces with upholstered furniture
Food Costs of breaks, reception, banquet, etc.
Food What is service charge on food/beverages?
Food Guaranteed food prices, no percentage increase per year
Food Is there a food and beverage minimum?
Food Options for different events
Guest rooms/Facilities How many rooms are in the hotel
Guest rooms/Facilities Internet access in guest rooms
Guest rooms/Facilities Cost of room, room sharing (single-double the same, then add for extra person)
Guest rooms/Facilities What are the room taxes in total
Guest rooms/Facilities What is policy after cut off date
Guest rooms/Facilities Early/late rooms to count for block
Guest rooms/Facilities Reservations through wholesaler on Internet, count toward block
Guest rooms/Facilities Individual call in for reservation
Geographic location Conference center relative to airport
Geographic location Restaurants nearby
Geographic location Public transportion to attactions nearby
Services AV services (can we bring in our own, can we contract outside the hotel)
Services Availability of poster boards and cost
Incentives Comp room & pick up count for every room associated w/ our group & all dates (including before & after conf dates)
Incentives Comp Conference Manager's Room with conference/dining table for before/during conference
Incentives Comp Program Manager's Room
Incentives Comp Conference Chair's Room
Incentives Comp sponsorship rooms in addition to above  [5]
Incentives Comp room for site visits and local meetings for conference personnel before conference
Incentives Bonus weekend with dinner or breakfast to promote early registration and reservation
Incentives What is provided in conference office space
Incentives Complimentary Welcome Reception
[1]
Roberta L. Spencer:
Approximate dates/timing of the event? Historically the dates are during the last two weeks of July.
[2]
Roberta L. Spencer:
Size of trade show space required? Plan on about 20 tables.
[3]
Roberta L. Spencer:
Number of attendees? 450 - 550 Is an estimate.
[4]
Roberta L. Spencer:
add 80 - 120 to registrants for conference banquet. Say 500 - 550 or so.
[5]
Roberta L. Spencer:
Rooms for students/developing country attendees who need some assistance