			Budget 2007 Conference

Part B - Expenses
					Historical Average	Fixed Estimate	Variable $/Person	Growth Factor	Boston 2005		2007 Budget		Pessimistic		Optimistic
						$
Total Expenses					153903					169718		222550		203332		241767

		Bank Adjustments/Bad Debt/Exhange Rate			503	0	0	0.00		0		0		0		0
		Brochures (CfP and Registration)			4942	3195.00	0	0.20		3195		3834		3834		3834
		Contract with Univ Salaries-Services w/Overhead[1]			63610	45225	60	0.04		76485		84486		78868		90104
		Credit Card Costs			3744	314[2]	7.786	0.03		4371		5137		4415		5859
		Chair Related Expenses							0		5000		6040		6040
			Conference Chair Expenses		0	0	0	0.00		0		0		0		0
			Program Chair Expenses		632	5000	0	0.00		0		5000		5000		5000
		Conference Awards (DM)			423	1040	0	0.00		1040		1040		1040		1040
		Conference local/on-site expenses							20217		29591		29501		29681
			AV Equipment		6284	18771	0	0.40		18771		26279		26279		26279
			Badges, supplies		144	0	1.00	0.00		20		600		510		690
			Breakfast/lunch/dinner mtgs (Satchel stuffing, PC and Conf Debrief)		562	1422	0	0.20		1422		1706		1706		1706
			Copying, Conference Handouts, etc.		99	0.00	0	0.00		0		0		0		0
			Exchange Rate		-94	0	0	0.00		0		0		0		0
			PC Pre-meeting Gathering		1245	1000	0	0.00		0		1000		1000		1000
			Other (onsite labor, conference phone, etc)		92	4.00	0	0.20		4		5		5		5
		Conference Souvenirs (bags, pens, pads)			2373	112	6	0.00		112		3713		3173		4253
		Facilities on location							199		237		237		237
			Conference venue rent		4316	0	0	0.00		0		0		0		0
				Exhibitor Extra Meeting Rooms[3]	109	0	0	0.00		0		0		0		0
			PhD Colloquium		0	0	0	0.00		0		0		0
			Offsite Rooms/Onsite Meeting Rooms		979	-184[4]	0	0.00		-184		-184		-184		-184
			Site Insurance		202	383.00	0	0.10		383		421		421		421
		Food[5]							48059		73304		62309		84300
			Banquet (headcount includes guests)		19321	0	59[6]	0.00		30924		38320		32572		44068
			CoffeeTea AM/PM Breaks		13300	0	44[7]	0.00		15617		26468		22498		30439
			Welcome reception (include transportation including guests)		4065	0	13[8]	0.00		1518		8516		7238		9793
			Informal Gathering (including transportation		0	0	0	0.00		0		0		0		0
			Participant Lunch		5981		0	0.00		0		0		0		0
		Mailing/Postage Shipping							1122		1346		1346		1346
			Shipping/Postage Expense		1407	162	0	0.20		162		194		194		194
			Mailing Non-Postage Services and supplies		1665	960	0	0.20		960		1152		1152		1152
		Publications							4360		1992		1992		1992
			Printed Proceedings		1778	1660.00	0	0.20		1660		1992		1992		1992
			CD ROM Proceedings		5569	2700.00	0	-1.00		2700		0		0		0
		Social Program (and transportation including guests)			952	0	0	0.00		0		0		0		0
		Supplies - Other			219	200.00	0.228	0.20		319		404		380		429
		Survey			296	0.00	0	0.00		0		0		0		0
		Travel							980		1896		1788		2004
			Pre conference, preplanning travel		1271	502.00	0	0.20		502		602		602		602
			Event Travel		2037	478.00	1	0.20		478		1294		1186		1402
		Professional Fees/Misc Help at Peak Time			5876	3000.00	12.015	0.04		9260		10569		9449		11688

	Subtotal Expenses				153903					169718		222550		203332		241767
Total Expenses										169718		222550		203332		241767
	Gross Conference Surplus/Loss $									47423		21034		3715		31581

[1]

roberta spencer:
usually over 3 years

[2]

University of Albany:
This represents the service charge and protection program. 15 = 6.95 per month.
Plus 4.5 for AmEx

[3]

Roberta L. Spencer:
Cost of tables, chairs and tableclothes?

[4]

rspencer:
comp rooms not used credited to Society by Seaport

[5]

Roberta L. Spencer:
Minimum $15,000 on food, not including beverages in 2007

[6]

rspencer:
this is the new amount for 2007

[7]

rspencer:
this is the new amount for 2007

[8]

rspencer:
New amount for 2007
Dry snacks only with a cash bar.