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Subject:
From: "Ford, David" < >
Reply-To: List for System Dynamics Society Policy Council Members
Date: Mon, 5 Dec 2011 19:30:53 +0000
Dear Policy Council Members and Other Interested Parties,
Happy Holidays!
First, let me thank the outgoing members of the Policy Council - Rogelio Oliva, Brian Dangerfield, Susan Howick, Birgit Kopainsky, Agata Sawicka, and Aldo Zagonel -- for their service to the Society.
I would also like to welcome the new and continuing members to the Council - Kim Warren, Robert L. Eberlein, Etiënne A.J.A. Rouwette, George P. Richardson, Rogelio Oliva, Florian Kapmier, Rod MacDonald, Silvia Ulli-Beer, Lees Stuntz, Nicole Zimmermann - we look forward to your input!
For the 2012 Winter Policy Council Meeting we will again employ a combination of face-to-face and two electronic meetings. As detailed in the Agenda below, we will first have the first electronic session running from now to January 4 to solicit additional discussion items for the later sessions and to review and discuss reports. (Reports will be posted by December 22.) This will be followed by a face-to-face meeting on January 5th in the Boston/Cambridge area for those who can attend (with possible, scheduled phone links). The purpose of the face-to-face meeting will be to (1) discuss administrative issues; (2) discuss options and design possible solutions for open policy issues on the agenda for the second electronic session; and (3) refine and propose motions for the second electronic session, running from January 13 to February 19. All motions except routine approvals of minutes, etc., will be discussed and voted during this second electronic session. If more discussion time is needed during the second electronic session, the schedule will be revised.
Instructions for posting materials, electronic discussion, and voting will be disseminated shortly. For the Winter Meeting we will be asking VPs and Committee Chairs to update their reports from the 2011Summer Meeting, rather than providing full reports (full reports will be given at the Summer Meetings). So if nothing has transpired, your update can be very brief!
Finally, the Policy Council will need to review and vote on the slate of candidates to take office in 2013. The schedule for this process will run in parallel with the second electronic session.
In summary, immediate actions on your part are:
1) Vice Presidents, Committee Chairs and all report-givers: provide report updates by December 22. The person responsible for the report is listed on the agenda.
2) Everyone review the proposed agenda items and suggest additions by December 22.
If you have any questions or suggestions for the e-meeting please feel free to contact me.
Best regards,
David N. Ford, President 2012
2012 Winter Policy Council Meeting
DRAFT Schedule and Agenda
December 5, 2011
(First Electronic Session, then Face-to-Face Meeting, then Second Electronic Session)
Chair: David N. Ford, President 2012
First Electronic Session (Now through January 4, 2012)
Opening (pre face-to-face meeting)
A. Overview
1. Note electronic votes after 2011 Summer PC Meeting to date. Full details are available on the PC Menu
a. Temporary Appointment of PC Member due to vacancy
b. Nominations to fill out the Publications Committee
2. Tentative Schedule:
Now until January 4: Call for additions to the agenda, discussion of reports, online comments or other announcements
December 22, 2011: Reports available on the PC Menu
January 5, 2012: Face-to-Face Meeting (Cambridge, MA area)
January 6: Strategic Planning Day (Cambridge, MA area)
January 12: Minutes and motions posted on PC Menu
January 13 - February 3: Online discussion of proposed motions
February 4 - February 19, 2012: Final discussion (one week) and voting (one week).
February 20, 2012: Meeting Adjourned
Note: All updates/reports from VPs and Committees are due December 22.
II. Vice Presidential Reports - Electronic Presentation, Discussion and Announcements
Please keep summaries and questions brief. During the opening session, please restrict questions to clarification only; Substantive discussion should be placed in the appropriate thread for the post face-to-face meeting electronic session, or a new discussion item requested for that session.
A. Chapter Activities: Martin Schaffernicht
B. E-Presence: Robert Eberlein
C. Finance: David Andersen and AVP Ik Jae Chung
D. Meetings: Andreas Größler and AVP Enzo Bivona
1. 2011 Conference Report: Roberta Spencer
a. Conference Survey Report: Etienne Rouwette
2. 2012 Swiss Conference Report: Stefan Groesser and Markus Schwanginger
3. 2013 Cambridge Conference Report: Roberta Spencer
4. 2014 and beyond Conference Report: Andreas Größler
E. Member Services: Etienne Rouwette and AVP Agata Sawicka
F. Publications: George Richardson
1. Editor of the System Dynamics Review: Brian Dangerfield and Rogelio Oliva
G. Executive Director: Roberta Spencer
III. Committee Reports - Electronic Presentation, Discussion and Announcements
Please keep summaries and questions brief. During the opening session, please restrict questions to clarification only; Substantive discussion should be placed in the appropriate thread for the post face-to-face meeting electronic session, or a new discussion item requested for that session.
A. Standing Committees
1. Administrative Committee: Bob Eberlein
2. Awards Committee: Khalid Saeed
a. Forrester Award (Ad Hoc): Jack Homer
b. Dana Meadows Award (Ad Hoc): Joel Rahn
c. Applications Award (Ad Hoc): Jim Lyneis
d. Community Service Award (Ad Hoc): David Lane
e. Other Outside Awards: Khalid Saeed
3. Nominating Committee: Rogelio Oliva
4. Organization and Bylaws: Brad Morrison
5. Publications: George Richardson
6. Strategy Committee: David Lane
B. Ad Hoc Committees
1. Conference Selection Committee: Andreas Groessler
2. Conference Scholarship Committee: Bob Eberlein
3. Diversity Committee: Peter Hovmand
4. Education, Outreach and Public Understanding Committee (EOPU): Lees Stuntz
5. Society Program Oversight Committee: Rogelio Oliva
6. Society Investment Committee: Roberta Spencer and David Andersen
7. Committee on The Organization of the System Dynamics Society: Bob Cavana
8. Strengthening the Field Committee (SFC), aka Chapter Development Fund Proposal Committee: David Lane
IV. Call for additions to agenda for discussion at Face-to-face meeting and second electronic session.
The following items have been proposed for discussion in the face-to-face meeting and second electronic session, running from January 13 to February 19. A brief description of the issue and any preliminary supporting materials will be posted on the PC Menu and/or in the SDS-PC Listserv. Members are invited to post additional comments and materials on any of these issues during the first electronic session. However, the main discussion of these items will occur in the second electronic session. If you have other items for discussion or announcements, please email them to David Ford ( ) with a copy to Roberta (office@systemdynamics.org).
A. Any administrative issues identified by the Administrative Committee.
B. European Default Conference Site Selection - report by VP Meetings, Andreas
C. How do we manage Ad hoc committees, membership, and activities?
D. Membership renewal issues including: rolling membership vs calendar year, automatic renewal, appropriateness and effectiveness of the existing tiered dues structure.
E. SDS Strategy Team: the structure, process, roles, and responsibilities
F. Presidential agenda: VP Roles discussion
G. Use and continuation of the Chapter Development Fund
H. Guidelines on how to make a motion
Face-to-Face Meeting: January 5, 2012
An updated agenda for the face-to-face meeting will be provided to atendees at the meeting. It will closely follow the above outline. Relevant materials will be assembled and reviewed, issues discussed, and alternatives proposed. These materials and discussion will then be summarized and posted to the web system for review, discussion, and voting where required by the entire Policy Council.
Second Electronic Session: January 13 - February 19, 2012 (these dates may be extended if needed)
This electronic discussion period allocates time for "conversation" similar to the exchange of ideas during a meeting. It allows for reflection and a simple way to converge on a correct motion before it becomes a "formal" motion that will be put to a proper vote. Motions can be amended (friendly amendment) providing there are no objections. Motions can be withdrawn if agreed by both proposer and seconder, also providing there are no objections. The result would be as if the motion had never been made.
V) Detailed Agenda for this session and face-to-face meeting minutes and will be posted after the face-to-face meeting which will include preliminary and final discussions, motions' revisions and voting.
A. Partial list of proposed motions that are expected to be voted on electronically February 12 - February 19, 2012:
1. Minutes of the 2011 Summer Policy Council meeting in Washington, DC be accepted as posted on the Society web site.
2. Motion that the Policy Council accepts the Slate of Candidates for positions as included in the Nominating Committee's report.
3. Motion to approve the updated list of committee memberships and terms for Bylaws Committee and Strategic Development Committee.
4. Motions resulting from the pre-face-to-face electronic meeting
VI) Motion to Adjourn Winter E-Meeting (Formal end of meeting February 20, 2012)
2012 Officers and Members:
President: David Ford (2012)
President Elect: Kim Warren (2012)
Past President: David Lane (2012)
Founding President: Jay W. Forrester
Secretary: J. Bradley Morrison (2011-2012)
Vice President Chapter Activities: Martin Schaffernicht (2011-2013)
Vice President Electronic Presence: Robert L. Eberlein (2012-2014)
Vice President Finance: David F. Andersen (2011-2013)
Vice President Meetings: Andreas Größler (2010-2012)
Vice President Member Services: Etiënne A.J.A. Rouwette (2012-2014)
Vice President Publications: George P. Richardson (2012-2014)
System Dynamics Review Executive Editor: Rogelio Oliva
Executive Director: Roberta L. Spencer
Policy Council (2010-2012): Laura Black, Ignacio Martínez-Moyano, Burcu Tan (11-12 partial term), Florian Kapmier (12 partial term)
Policy Council (2011-2013): Allyson Beall, Peter Hovmand, Len Malczynski, Markus Schwaninger
Policy Council (2012-2014): Rod MacDonald, Silvia Ulli-Beer, Lees Stuntz, Nicole Zimmermann
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David N. Ford, Ph.D., P.E.
Associate Professor and
Urban/Beaver Development Professor
Zachry Department of Civil Engineering
Texas A&M University
Email:
Voice: 979 845 3759
LEED Green Associate
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Subject:
From: Rogelio Oliva < >
Reply-To: List for System Dynamics Society Policy Council Members < >
Date: Mon, 12 Dec 2011 15:20:26 -0600
Dear David,
I just had a chance to look at the agenda today. A couple issues:
1. Just to be clear, Brian will be responsible for presenting the report from the SDR Editor. The report is a report of activities for the year that is ending and I think it is only appropriate that he submits that report before the end of the year. I would appreciate if you could remove my name from the agenda under item F1.
Thanks,
Rogelio
Rogelio Oliva
Associate Professor
Mays Business School | Wehner 301C - 4217
Texas A&M University | College Station, TX 77843-4217
Ph 979-862-3744 | Fx 979-845-5653 |
http://iops.tamu.edu/faculty/roliva/
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Subject: Winter PC Meeting Details
From: System Dynamics Society < >
Reply-To: List for System Dynamics Society Policy Council Members < >
Date: Mon, 19 Dec 2011 17:52:15 -0500
TO: Folks Interested in the System Dynamics Society Policy Council Activities
FROM: Roberta on behalf of David Ford, President Elect and Chair of the 2012 Winter Policy Council Meeting
REGARDING: Winter PC Meeting Details
DATE: December 19, 2011
The Policy Council Meeting is open to all interested parties. If you plan to attend and have not yet RSVP'ed, please send a message to If you have already replied, no further action isneeded.
WHAT: 2012 Winter Policy Council Meeting
WHEN: Thursday, January 5, 2012; Start time: 10:00 AM
WHERE: Hyatt Regency Cambridge - "Paul Revere Room"
575 Memorial Drive, Cambridge, MA 02139
http://cambridge.hyatt.com
Tel: +1 617 492 1234
Parking: $12/day if you are not staying at the hotel, $21/overnight with hotel stay
Please contact the office if we can assist you with attendance.
Happy holidays!
Roberta L. Spencer, Executive Director
System Dynamics Society
Milne 300, Rockefeller College
University at Albany, State University of New York
Albany, New York 12222
+1 518 442-3865
office@systemdynamics.org
www.systemdynamics.org
The 2012 Conference will be held in St. Gallen, Switzerland from July 22-26, 2012. Please visit the conference website at:
www.conference.systemdynamics.org.
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Subject: SDS PC Winter Meeting reports
From: "Ford, David" < >
Reply-To: List for System Dynamics Society Policy Council Members < >
Date: Sat, 31 Dec 2011 19:03:18 +0000
Dear Policy Council Officers, Members and Other Interested Parties,
The Agenda and Schedule for 2012 Winter Policy Council Meeting (Electronic and Face-to-Face sessions) documents have been uploaded to the PC Menu site. (Under "Reports Posted. . ." please look for "Ford, David (1001) Preliminary Schedule and Agenda for Electronic Policy Council Meeting" and click on Report.)
Between now and January 4 we are in the first electronic session of the Winter Policy Council Meeting. Many of the Officer and Committee reports have been posted to the submission system at http://www.systemdynamics.org/cgi-bin/sdsweb, and will continue to come in. Please log in to review the reports. Initiate any discussion using the Policy Council Listserv
During the opening session, please restrict questions and discussion to clarification only; substantive discussion should be placed in the appropriate thread for the second electronic session, or a new discussion item requested for that session. If you have other items for discussion or announcements, please email the Society Office, and/or post a note to the list serve.
I look forward to a productive meeting.
Sincerely,
David N. Ford, President 2012
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David N. Ford, Ph.D., P.E.
Associate Professor and
Urban/Beaver Development Professor
Zachry Department of Civil Engineering
Texas A&M University
LEED Green Associate
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